Officer Position Definitions and Responsibilities

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These officers, along with the past president, will make up the chapter board. The chapter board meets monthly to discuss the agenda for the upcoming general membership meeting.  This is a summary of possible duties. The by-laws and/or policies for each chapter may include additional information.

 

President

• Presides over meetings of the chapter including setting an agenda for each meeting. The entire board should assist in finalizing the agenda.

• She also oversees other officer positions, assisting when necessary.

• Attends as many district, state, and area meetings as possible.

• She may also assist in the completion of SUCCESS each quarter and submit a year-end and/or mid-year evaluation.

• Completes monthly reports.

• Attends training (LOTS, District).

• Assists with chapter training of board.  Assists with chapter training of local program managers if requested.

 

State Delegate

• The official liaison between the chapter and the district and state organization.

• Should attend as many district and state meetings as possible.

• Responsible for RSVPing for district, state, and area meetings.

• Reports to chapter about the highlights of convention and other meetings after attending.

• May also submit a year-end and/or mid-year evaluation.

 

Internal and External Vice Presidents (IVP) (EVP) 

• Encourages local program managers (LPM).

• Helps orientate the LPMs.

• Reminds LPMs of quarterly report deadlines.

• Helps recruit members to take programming positions.

• Assists in reporting in the areas that do not have an LPM.

 

Membership Vice President (MVP)

• Assists the chapter with membership responsibilities including renewals, membership nights, orientation of new members, and installation of new members.

 

Secretary 

• Keeps the official minutes of each meeting.

• May also serve as the official contact with the PALS chapter.

• May coordinate chapter newsletter.

 

Treasurer

• Keeps track of the chapter finances.

• Manages the checkbook and reports the financial status of the chapter at each meeting.

• Assists with annual Audit.

 

Parliamentarian

• Reads the orders of the day at each meeting.

• Establishes if there is a quorum at the meeting.

• Assists in the voting process.

• May be chair of the Bylaw/Policy review committee.