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Officer Positions

Officer Position Definitions and Responsibilities

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These officers, along with the past president, will make up the chapter board. The chapter board meets monthly to discuss the agenda for the upcoming general membership meeting.  This is a summary of possible duties. The by-laws and/or policies for each chapter may include additional information.

 

President

  • Presides over meetings of the chapter including setting an agenda for each meeting. The entire board should assist in finalizing the agenda.

  • She also oversees other officer positions, assisting when necessary.

  • Attends as many district, state, and area meetings as possible.

  • She may also assist in the completion of SUCCESS each quarter and submit a year-end and/or mid-year evaluation.

  • Completes monthly reports.

  • Attends training (LOTS, District).

  • Assists with chapter training of board.  Assists with chapter training of local program managers if requested.

 

State Delegate

  • The official liaison between the chapter and the district and state organization.

  • Should attend as many district and state meetings as possible.

  • Responsible for RSVPing for district, state, and area meetings.

  • Reports to chapter about the highlights of convention and other meetings after attending.

  • May also submit a year-end and/or mid-year evaluation.

 

Internal and External Vice Presidents (IVP) (EVP) 

  • Encourages local program managers (LPM).

  • Helps orientate the LPMs.

  • Reminds LPMs of quarterly report deadlines.

  • Helps recruit members to take programming positions.

  • Assists in reporting in the areas that do not have an LPM.

 

Membership Vice President (MVP)

  • Assists the chapter with membership responsibilities including renewals, membership nights, orientation of new members, and installation of new members.

 

Secretary 

  • Keeps the official minutes of each meeting.

  • May also serve as the official contact with the PALS chapter.

  • May coordinate chapter newsletter.

 

Treasurer

  • Keeps track of the chapter finances.

  • Manages the checkbook and reports the financial status of the chapter at each meeting.

  • Assists with annual Audit.

 

Parliamentarian

  • Reads the orders of the day at each meeting.

  • Establishes if there is a quorum at the meeting.

  • Assists in the voting process.

  • May be chair of the Bylaw/Policy review committee.